Duties of officers and directors
Who's who on your chapter board of directors.
Section 1 - President
The president shall, during any period when the board of directors is not in session, have general charge and supervision of the affairs and property of the association, subject however to such rules and regulations as may from time to time be made by the executive committee. This individual shall preside at all meetings of the association and board of directors and shall be ex-officio member of all committees.
This individual shall from time to time and as often as may be directed submit reports to the board of directors and give such information touching affairs of the association as may be required, and make such recommendations as he or she may think proper.This individual shall appoint all committees except the nominating committee. All appointments shall be subject to the approval of the board of directors, except where action is required of such committee or committees prior to any such meeting of the board of directors, such approval of appointment shall not be required.
Section 2 - Vice president
In case of the absence or inability of the president to act, the vice president shall, during the period of such absence or disability, perform the duties hereinbefore required of the President.
In the event the office of President shall become vacant because of death, resignation or removal, the Vice President shall perform all duties of the president until the annual election or until a successor shall be duly elected and qualified. In the event that the office of the president and vice president shall become vacant or those officers are incapacitated to act, then the directors shall elect one of their members to fill the vacancy of the office of president.
Section 3 - Secretary
It is the duty of the secretary to attend all meetings of the association and of the board of directors. He/she will keep a record of all transactions at the meeting in a book belonging to the association and kept for that purpose. The secretary is responsible for the reading of the minutes of regular and special meetings of the membership. The secretary is custodian of the records of the association. The secretary will see that due and proper notice is given of all the meetings of the association to the members.
Section 4 - Treasurer
The duty of the treasurer is to receive and disburse all funds of the association, with the approval of the board of directors. The treasurer will keep a record of all transactions and upon request by the board of directors, he/she will give a report of the financial status at the annual meeting of the association.
The treasurer is responsible for billing of all dues and assessments and will notify the board of directors of any member in arrears more than 30 days.
Subject to the approval of the board of directors, the treasurer will select a certified public accountant to review the association's records annually and report the results to the board of directors. The treasurer will prepare the association's annual budget and distribute it to the full membership prior to the annual meeting.
Section 5 - Directors
The duties of the directors are to act as auditors of all proceedings of the association and render a report at each annual meeting of the association or at any regular meetings of the association upon request of two-thirds of those members present. The report requested must be made at the following meeting.