For the 2010 GCSAA Education Conference and Golf Industry Show – San Diego, CA

Room Block Assignment

Let GCSAA help you with San Diego housing by securing a room block for your chapter members. The GCSAA Conference Events Team, together with Golf Industry Travel, coordinates hotel room blocks for chapters during the GCSAA Education Conference and the Golf Industry Show. A room block must be at least 10 rooms and guarantees a confirmed number of sleeping rooms will be available for your chapter members to use. Chapter room block requests will be assigned in order of receipt between June 1 and July 20, which is two weeks prior to housing opening. Return your Room Block Request Form as soon as possible for the best selection of hotels.

Less than 10 rooms are not considered a block and are handled as individual reservations. To make reservations for less than 10 rooms, contact Golf Industry Travel at 800-442-7220 or 203-772-0470 beginning August 3, 2009.

Complimentary shuttle service will be provided between all official hotels and the San Diego Convention Center, except those within walking distance.

Date and Event Changes for 2010 GCSAA Education Conference and the Golf Industry Show in San Diego.

Based on feedback from attendees and exhibitors, the format for the 2010 GCSAA Education Conference and the Golf Industry Show in San Diego will be modified so that all events are held on weekdays. Responding to members’ desire to preserve more of their weekends for family and personal time, the trade show portion of the event will be conducted on Wednesday and Thursday, with virtually no competing events. GCSAA education will be held on Monday, Tuesday and Friday. There is much to consume from education, to the trade show, to networking. The new schedule will eliminate many of those conflicts and allow you to do what is most important when it is most important – knowing that you did not miss an opportunity.

The final schedule of events is currently being solidified and will allow for some new and creative opportunities for education and networking. Use the preliminary schedule to begin planning your time at the conference and show.

Be sure to visit the Web site at www.golfindustryshow.com often as updates will continue to be made on a regular basis.

Hotel Selection

Chapter room blocks will be assigned into one of the six hotel choices you select on the Room Block Request Form, using the Hotel List and Rates Chart and the Hotel Locator Map as references. When your chapter has been assigned a hotel, a confirmation of your room block will be forwarded to you. This confirmation must be signed and returned within three business days in order for the room block to be secured. After three days, other chapter requests will continue to be assigned and your block will be secured when the signed confirmation is returned.

If none of your six hotel choices are available, you will be contacted to discuss the options. Again, if you cannot be reached in three days, the process will move to the next chapter, and your block will be discussed as soon as contact is made.

Please note that GCSAA/Golf Industry Show Management has re-negotiated several of the
San Diego 2010 hotel contracts which resulted in lower nightly rates of $10-$25. Re-negotiation at a few hotels is still in process and a lower rate is anticipated at those properties.

Arrival/Departure Pattern

GCSAA reserves the right to adjust the requested room block based on past pick-up history and the standard percentage of rooms typically blocked. Before making any significant adjustments, you will be contacted to discuss the options.

Special Requests

Every attempt will be made to accommodate your 1 bed/2 bed request. However, adjustments may be necessary due to the hotel inventory of these room types. If you request a hospitality suite to host events/functions, Golf Industry Travel will contact you to discuss the options.

Important Dates

• November 13, 2009 – Individual reservation forms are due to Golf Industry Travel and must include a credit card guarantee for each reservation. The hotel reserves the right to charge the credit card a one night deposit.
• November 16, 2009 – Rooms in the block that remain unassigned will be released for sale to general attendees.
  

Room Block Management

Golf Industry Travel will manage your room block. All changes or additions to room blocks after the confirmation is signed must be communicated directly to:

Michele Onofrio
Telephone – 800-442-7220
Fax – 800-868-5506 or (203) 777-6961
E-mail – michele.onofrio@worldtek.com

In addition to managing your room blocks, Golf Industry Travel consultants provide professional, personal assistance for air travel and car rental reservations, making it simple and convenient. Call today – 800-442-7220.

Specially Marked Housing Form

Specially marked housing forms will be sent to the group contact by the end of August. These forms should be distributed to individual chapter attendees. Completed specially marked housing forms, including credit card numbers for deposits, must be returned to Golf Industry Travel by Nov. 13, 2009. Rooms in the block that remain unassigned will be released for sale to general attendees.

Planning a meeting or function?

If your chapter would like to host a meeting or function at one of the conference hotels, complete the Meeting Room/Function Space Request Form. Your request will be forwarded to the hotel’s event services department, who will contact you within 10 business days to discuss the specific arrangements for your function.

For events at unique off-property locations, TMM – The Meeting Manager, the official Destination Management Company (DMC), can provide information and ideas.

Contact Meg Vinton - meg.vinton@tmmdmc - at 800-444-3359.
or for more information visit their Web site – www.tmmdmc.com.

GCSAA Contact
Judy Schelar, Manager, Conference Events and Meeting Planning
Phone: 785-832-4459
Fax: 785-832-4477