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A Weekend Schedule that Works?

16 posts
  1. Garr Adam
    Garr Adam avatar
    10/15/2012 3:10 PM
    Anyone out there come up with a weekend schedule that is fair and balanced for superintendents and assistants alike?

    I have a first and second assistant. This season, beginning in March, I worked every single weekend with the exception of 3. It was one of the hottest summers we've ever had, so normally I was here 10-12 hours each day.

    The two assistants alternated weekends. I would make whichever assistant was here stay with me until all the major syringing work was finished. I would take Mondays off, typically, and skip out early another day during the week.

    I have a wife and two young ones at home, so obviously this is not a schedule fit for a family man. I have made it work to this point, regardless of the strain it's caused, since I feel it's important the members see their superintendent working weekends. My wife likes to argue it's not "fair" that I work every weekend while the assistants get every-other.

    Just wondering how other superintendents out there divy up the work week, and if anyone has achieved a nice balance to their professional and personal lives.



  2. Melvin Waldron
    Melvin Waldron avatar
    43 posts
    10/15/2012 3:10 PM
    Adam, I don''t have the assistants to work with (I have none), or do I have to worry about members, being at a municipal course, but a couple of questions, do you have to work all day to syringe? could you have another staff member stay with the assistant? Another thought would be something like each of you will get a weekend off per month, and work both weekend days one weekend per month, and the other two weekends one you work a Saturday and the other a Sunday. All 3 management employees would work this schedule but of course be rotating, and have other staff members fill in those extra syringe days when only one management person is there. Hopefully you understand what I mean, and I will have to say I didn't put pencil to paper to see the details, but something like that might work for you?

    Mel

    Melvin H. Waldron III, CGCS, Horton Smith Golf Course, City of Springfield/Greene County MO

  3. Broersma Trevor
    Broersma Trevor avatar
    10/15/2012 3:10 PM
    Adam,
    I have my 1st assistant work all day on Saturdays (he takes every Sunday and Monday off), and my 2nd assistant work all day Sundays (he takes every Friday and Saturday off). When we get hot out here I schedule in a crew guy to assist them with any watering, this guys works 8 hours and goes home, and my assistant works 10-12 hrs. I have found this to be a good schedule because they get two days off a week, and I do not have to come in every weekend which keeps my home life happy. I have my second assistant work this schedule because it aligns with payroll easier as well. Good luck and lets hope for a cooler one next year. Trevor.



  4. Andy Jorgensen
    Andy Jorgensen avatar
    1 posts
    10/15/2012 4:10 PM
    Adam,

    I learned a very valuable lesson this past summer. I like you was burning the candle at both ends and only took off a few days the whole year. Not because we were watching Bent die, but because I had replaced two assistants and was in the middles of some extensive renovation work. Although we hear all the time to delegate, delegate and delegate and have trust and faith in our employees, I didn't feel like putting my butt on the line. My boss was the one that put the faith back in my decision to hire and train those individuals and to trust them with running the course while I sat home drinking a beer. No, I didn't turn my back on them and leave it all up to them, but I have set specific expectations for my time away, both for me and them. It took a few baby steps for me to leave total control in their hands, but once I did, I realized they had no problem taking the horse by the reins. That being said, I was encourage by my boss once again to take a few days off for some much needed rest and relaxation, and the few days I chose were during aerification of one of our courses. I was worried, but my boss reassured me that I have done a great job training and allowing my staff to grow that they should be able to handle the job. She also said that after this long, if they can't handle it without my constant oversight, either I wasn't doing my job or they weren't doing theirs. I know it's hard to get away, but how is Saturday and Sunday any different from a Monday or Thursday afternoon during the week? The turf doesn't know what day of the week is, but I can bet your wife and kids sure do.



  5. Wahlin Scott B
    Wahlin Scott B avatar
    10/15/2012 5:10 PM
    I always made sure they had access to use the club. Little kids love "hot dog and putt" time. If you have a pool have the family use that. Ask the pro to give the family lessons. Eat lunch with them. Take them for rides on the course. One course had a basketball goal and tennis courts. This way I could see them throughout the day. My attitude was that if you want me here all the time I become a package deal.



  6. John Borcher
    John Borcher avatar
    0 posts
    10/15/2012 5:10 PM
    While we had 2 assistants we would just rotate which weekend we each worked, so one manager during the weekend and the other 2 off. But after the Assistant up and left in July myself and the super just alternate. We also only come in to mow greens and go but a few times when it got really hot I would run back to the course in the afternoon and run some heads to cool the greens. I am at a 27 hole public course that sees a lot of play.



  7. Hardy Andrew
    Hardy Andrew avatar
    10/16/2012 5:10 AM
    I really found that I was crazy over the last four years. I live 76kms (47 miles) from the course and was driving to the course Saturday/Sunday morning and night. I found that having my 2 Assistants cover the weekend mornings and me cover the weekend evenings worked the best for me. I would come in and check for hot spots, faulty heads (they are going to show late in the day not early most times) and course wear and tear to setup the next mornings job board. I just found that the price of gas (I pay for my own), wear and tear on vehicles (I pay for my own) and the beating my body took was too much. This way the syringing and/or hose work was done properly and by me. If I did take a weekend off (this summer was 1 May-September) my older/wiser Assistant would cover for me.



  8. Baker Daniel
    Baker Daniel avatar
    10/16/2012 9:10 AM
    I'm finding out that I'm the oddball here. During my interview I said "I will not sacrifice my family for my job" about a dozen times and I meant it. My club respects that as long as I cover my responsibilities. I have a four year old and a one year old who will always take precedence over the golf course. I have an assistant who has been here 27 years and a foreman who has been here 19 years. They each get a weekend and I come in "as needed" on the weekends.

    Don't get me wrong, I work plenty of hours and about 20 weekends a year during the blazing hot summer, prime time disease season in the fall and every tournament that the club hosts. I delegate to my guys and trust them to make a good decision. If they need help, I'm just a phone call away and more than willing to talk them through their issues or if need be load up my oldest and come to the course to troubleshoot whatever it may be.

    I know too many guys who get burned out with their jobs because it consumes them. At the same time, they have alienated their family. Not pointing the finger at anyone, just giving some food for thought.



  9. Robert Mitchell
    Robert Mitchell avatar
    0 posts
    10/16/2012 9:10 AM
    We alternate weekends, the Super works one and I work the next and then the dirrector always works the last weekend of the month. Its nice to have a few days off especially when you work 12 days strait and those days are easily 13 hours each



  10. Steve Nelson
    Steve Nelson avatar
    0 posts
    10/16/2012 10:10 AM
    I always reckon this to be a northern v. southern thing. Down here where we're open and busy 365, obviously the super can't be there 365 so systems are usually in place to take care of that. Up north or where there is a definite 'season,' there seems to be a higher sense of urgency and supers tend to work a lot more weekends, at least during the season.

    Question: are you guys running a crew on weekends or is it just you and an assistant? Is it just you and an assistant because a crew costs extra money vs. salaried corps? Seems like if you trust your assistants then only one of you actually needs to be there. Just by doing that you would limit yourself to once every three weekends.



  11. Garr Adam
    Garr Adam avatar
    10/16/2012 10:10 AM
    All good suggestions so far. I'm leaning toward "floating" in and out on the weekends next year, picking the big tournament days, etc, and letting the assistants figure out the rest.

    We have a crew come in both Saturday and Sunday, usually 6 or 7 guys each day. Some crew guys like to work every weekend. Some guys take every other. Generally the only way to hit 40 hours is to work a weekend day, which is 4 hours.



  12. James Schmid
    James Schmid avatar
    1 posts
    10/16/2012 11:10 AM
    Just take weekends off. That's the best. A lot of other people do it, it should be fine, what could go wrong?



  13. Sean Hoolehan
    Sean Hoolehan avatar
    0 posts
    10/16/2012 12:10 PM
    Adam,

    Delegate and communicate! I work every third weekend or at least one weekend a month March-Oct. Big tournaments are all hands on deck and everyone gets that. My Asst. and my Irrigation tech each take a turn so we split the weekends up between us. I have gone to hiring and scheduling a weekend crew, 4 or 5 employees who work about 3 hours each weekend day, I also schedule them for about 20-25 hours during the week. These are part-time jobs generally filled by young people, retired people, or other special circumstances. We are generally very busy on weekends so their is no sense keeping people here all day, it is not efficient to work on the course when its busy. I know what its like to have to water Poa in the summer, I cut my teeth on it years ago. As a Asst. I would work 60+ hours a week May-Sept. No weekends off was very frustrating but I signed up for it and in fact i loved where I worked, but I was single and one thing I liked about my job as a assistant was that my boss got to take a day off every Sunday because I was there. It felt good that he trusted me.

    As a husband/parent I have always tried to make sure I had time with my family. Even serving on the GCSAA board with a young family was doable because I delegate. My staff is better because they can work without me looking over their shoulder. My employer is better off because they do not rely on one person, and i am not insecure because my employer and staff respect me.

    Unfortunately many Superintendents are trained by people who believe they have to be at work all the time, sacrifice everything because that's what it takes to be successful. The irony is they are doing all this for people who generally take weekends and holidays off. Of course there are times when you will have to sacrifice your family time to get the job done that comes with responsibility, I have grown-in a couple of golf courses, we still laugh about after church on Sunday me taking the family to the course so I could check on things. I never complain about the hours because I make them. That's one of the best things about being a Superintendent.

    Good Luck,

    Sean



  14. Justin VanLanduit
    Justin VanLanduit avatar
    0 posts
    10/18/2012 12:10 PM
    As one guy stated I definitely feel there is a big difference between North and South. Here in the North we have a "season" normally from mid-April to mid-November, except this year much ealier start. Obviously different in the south. I've been a Superintendent now for 4 years and I am trying to find balance myself. My wife and I have been married for a little over 2.5 years and she is a very understanding person although I know it bothers her at times the amount of time I spend on the course during the "season". I know she is thinking forward as well for when we do have kids, I think the same.
    My view is, during the season of 7 months I need to be available for the golf course pretty much at all times. In the winter that is when I can get some of that time back, and we do with different vacations together. I was hired at the club to maintain their golf course to the best possible conditions. From May-Sept I limit my time away, mostly to the point of a few weekends and if I'm in town I always go to the club at some point in the day. On days where things are relaxed I may jump out early or accept an invitation with a member to play golf or with fellow Superintendents. I have two Assistants, and usually one guy is responsible for Saturday morning and afternoon while the other is responsible for Sundays. Most days I'll be in when crew gets here as Saturday and Sunday are our busiest member days and I love to drive around chat with different groups as well as be available for anyone that has a question about something. On hectic days I get down and dirty, on other days I may just drive around the course real quick give a few waves, stop in at the Proshop to say hi and see if we need to be aware of anything then head home to spend time with family or friends. As for my Assistants whom at one point want to be a Superintendent I kind of hold them to a similar standard in that they need to learn how to make "adult" decisions and tell when it is ok to be away and when they absolutely need to be available. In times of stress and heat each Assistant needs to be available as well as for events. I tell them the same thing I follow by, it's 7-8 months the next 4-5 I don't care as long as we are ready to go April 1st. We always hope that things are great on the golf course but, if you are seen on the course and things are bad it's a different perception than if you aren't seen on the course and things are bad.
    I know I need to work on balance between the course and home but I didn't get in this business for time off. I knew what I was getting into and I made my wife aware of it when we began dating. I know I could go some place where standards aren't as high but I'm sure all Superintendents strive for exceding expectations and doing so requires attention. It may sound that I don't trust my Assistants which isn't the case, bottom line is that it's my responsiblity and if anything were to happen and I wasn't around I'd feel absolutely terrible for my membership and the person that was responsible for the day. To much can happen when you mix mother nature with high demand, one wrong decision could mean my job and the life my wife and I live and want to live.
    Not sure if that really answers the question but that's how I view weekend work.



  15. Andrew Cross
    Andrew Cross avatar
    5 posts
    10/20/2012 1:10 PM
    The system I have used for the past few years, Super works Saturday and asst works Sunday, you leave when you are absolutely sure there will be no more wilt. If you need a full weekend off for something the other fills in. Its a give and take and we both pitch in. I prefer this because if I take a full weekend off every other I feel as though I've missed something. This way you typically only work 6 days a week and get that extra time back in the winter.



  16. Virgil Range
    Virgil Range avatar
    0 posts
    10/22/2012 5:10 AM
    With not having an assistant I work 7 days a week from April to Nov. Like Justin said on the past post, I make up for it in the winter, pick and choose days to leave early, play golf with members, and some days just take it easy instead of busting butt all day.
    As an assistant in the st louis area at a public 18 hole course, I worked every 3rd weekend and rarely worked 40+ hrs, even during the heat of the season. But going to Chicago at a 18 hole private course as an assistant, I rarely worked under 40 hrs a week and during the heat it was 7 days a week. After working both extremes and now Im a Superintendent, I do work 7 days a week but some of those days are very relaxed with nice drive around with my dogs, maybe throwing a cast or two in the pond, talking or playing golf with members and or catching up on paper work.
    But in the heat of the season I practically live at the course and I will continue to do so year in and year out. I get paid to manage a members course with top playable conditions. You know it don't take long for a course to go south. If i did have an assistant, it wouldn't matter, Id still be there. Its my responsibility to make sure things get done the way they are suppose to and the best way to make sure thing are going well is to be on the course and see for yourself. Overall is my butt on the line and no one else. Plus members seeing me at the course everyday shows them my dedication and pays off the gratitude and much appreciation from the members.

    Just my 2 cents on things.



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